Accounting and Finance Office Manager,

Including Full Charge Accountant

Primary Position Objective

This role requires that the incumbent become an Acumatica power user, especially within, but not limited to, the financial modules. Training will be provided, but much personally driven and practically un-ending self-learning will be essential.

Department: Finance & Accounting

Reports to: Controller

Responsibilities

Office Manager

Maintaining the company’s employee credit card records/system
  • Issue, as/when appropriate, new and or replacement cards, and cancel no longer required existing cards.

  • Change, as/when appropriate, individual card limits.

  • Obtain employee weekly credit card expense reports.

    • Review for reasonableness and timeliness.

    • Enter expense report information to Acumatica.

    • Ascertain that proper supervisory approval was obtained.

  • Reconcile Acumatica general ledger credit card account to Bank credit card statement.

Being the company’s primary Bank back-office system and program liaison.
  • Be familiar with all Bank back-office systems and programs that pertain to Dutchland.

  • Authorize and enable (i.e., have Bank system access granted) users as required.

  • Train and supervise all other users as required.

Managing and issuing all owner distributions for taxes, bank and family debt payments, draws, etc.
  • Work with the KFLP accountant to ascertain that the Dutchland and KFLP general ledger intercompany accounts remain precisely in balance, with each other, at all times.

Assisting with taking deposits to the Bank

Only in rare instances when in-person depositing is required.

Filing annual, bi-annual, etc. state reports.

Working with CT Corp, etc. as appropriate.

Full Charge Accountant

Scheduling
  • Managing month, quarter, annual, etc accounting close schedules. Includes ascertaining that all subsystems become properly and timely closed each period:

    • Cash
    • Inventory
    • Accounts Receivable
    • Accounts Payable
    • Fixed Assets
    • Payroll
    • Etc.
Assisting the Accounting Transactional Specialist with her or his AP, cash, etc duties.
  • Guiding, when necessary, she or he concerning transactional issues and questions, particularly, but not exclusively related to Acumatica

  • Reviewing monthly AP, bank, etc reconciliations for timely, full and proper completion.

General Accounting
    • Analyzing and reconciling general ledger accounts, such as:

      • Pre-paid expenses.

      • Pre-paid real estate taxes.

      • Etc.
    • Preparing various journal entries. For example, on no later than the first workday of each accounting period, the monthly yards poured general journal entry:

      • To include comparing bulk inventory monthly physical inventory reports to general ledger account balance.

        • If account balance does not compare reasonably well to physical inventory report, convene timely (but not necessarily same day) meeting including self and any of the following individuals, as appropriate; Chief Engineer, Plant Manager, QA/QC Manager, Controller, etc. Facilitate the identification of potential reasons for differences and suggest corrective actions.

    • Assisting with the business planning and forecasting processes.

      • Controlling the annual business plan schedule and calendar.

        • Ascertaining that all departmental plans are submitted to accounting on schedule.

      • Preparing departmental comparative expense analyses.

        • Assisting department managers in understandingtheir department reports and in completing their planning. To include performing research and analysis as needed.

      • Preparing company plan consolidations and reports.

      • Assisting with the preparation of interim forecasts.

        • Preparing analyses, ad hoc and otherwise

        • Issuing reports, ad hoc and otherwise.

      • Etc.
    • Assisting with lender compliance reporting.

    • Assisting the external accountants with the completion of the annual financial review (or audit).

      • Coordinate timely completion of the external accountants’ PBC schedule.

      • Prepare analyses and reconciliations as required.

      • Etc.

    Accounts Receivable
    • Entering customer deposit information to Acumatica daily.

    • Making sure, at each period end, by no later than the end of the day on each of those Fridays, that all deposits received have not only been entered to Acumatica, but that they have also been properly and completely posted.

    • Generating, at each period end, the AR Aged Period Sensitive with Retainage report.

      • Reconciling the report to the general ledger. After reconciling:

        • Preparing archive copies (MS Excel, .pdf).

        • Prepare an MS Excel AR by job roll forward report.

    • Assisting, as/when requested, project managers and Operations Director with collections efforts. This could include, but not necessarily be limited to, work such as:

      • Preparing payment analyses; check numbers, amounts and dates received.

      • Preparing billing analyses; amounts billed and payments applied.

      • Etc.
    • Maintaining public garage accounts receivable records.

      • Recording (using Acumatica) customer sales invoices.

      • Collecting and applying customer cash.

    • Invoicing (using Acumatica) items that are not job related, such as “Lego” blocks, miscellaneous inventory, miscellaneous services, etc.

      • Performing all required credit and collections work for such sales.

    Fixed Assets
    • Analyzing related expense accounts, such as materials, repairs and maintenance, etc, for any expensed items that should have been capitalized.

    • Performing vice versa analyses of the fixed asset accounts, for any capitalized items that should have been expensed.

    • Posting monthly depreciation expense entries.

    • Posting all fixed asset addition and retirement entries.

    • Coordinating with Walz Group the accurate maintenance of Company’s fixed asset records.

    • Ascertaining monthly that Dutchland’s fixed asset general ledger accounts (both cost and reserve) agree precisely to Walz Group’s system records.

    Other
    • Filing monthly, quarterly, etc, state sales and use tax returns, including making payments.

      • Generate monthly Acumatica use tax generic inquiry. Use it to ascertain monthly use tax amount owed to each state in which we had taxable projects.

    • Timely adding (until no longer required) of all new projects to EBMS.

    • Serving as back-up to Accounting and Applications Administrator, particularly, but not exclusively, as pertains to payroll.

    • Serving as back-up to Accounting Transactional Specialist.

    • Completing other duties as assigned.

    Knowledge, Skills and Capabilities

    Position requires a self-directed individual who is:

    • Eager to work well, as a consummate team player, in a small and very busy office.
    • Highly organized and self-directed with a demonstrated desire and capacity to become fully accounting proficient.
    • Attitudinally cooperative and just as anxious for her or his departmental teammates to succeed as she or he is for herself or himself to succeed.
    • Equally concerned with personal goals and departmental/company goals.
    • Conscious of the fact that there can be no success without team success.
    • Willing and able to effectively and independently resolve, when and as they arise, any and all position issues. Not only those that are software related but all that pertain to the function in its entirety.
    • Willing and able to assist in resolving, when and as they arrive, any and all departmental issues. Not only those that are software related but all that pertain to the department in its entirety.
    • Able to take full and independent ownership of the Office Manager, Finance and Accounting position.

    Training and Experience

    • No less than five years of fast-paced accounting or other financial experience.

    • Bachelor’s degree in accounting, finance or business administration desired. Will consider an Associate’s degree with demonstrated success, of at least five years’ duration, in a comparable position.

    • Microsoft products proficiency.

    • ERP software proficiency.

    • English language proficiency.

    Application for Employment

    Application for Employment

    Dutchland, Inc. is an equal opportunity/affirmative action employer. M/F/H/V/D

    Personal Information

    Address *
    Address
    City
    State
    Zip/Postal
    Apart from absense for religious observance, are you available for full-time work? *
    Will you work overtime if asked? *
    Are you legally eligible for employment in the United States? *

    Disclaimer:

    The above statements are intended to describe the general nature and level of work being performed by people in the classification and are not intended to be construed as an exhaustive list of all job responsibilities, duties, and skills required of personnel so classified.